Partners
Nuvolant works with a network of independent contractors and consultants as part of our Strategic Resourcing model. This page collects the standards we hold that network to, and resources for consultants working with us.
Partner Code of Conduct
Effective 07/01/24
At Nuvolant, LLC, we are committed to maintaining the highest standards of ethics and integrity in all our business operations. Our Code of Conduct outlines the principles and guidelines that govern our interactions with clients, employees, contractors, and other stakeholders. All employees and independent contractors must adhere to these standards to ensure a respectful, professional, and ethical workplace.
Compliance with Laws and Regulations. All employees and contractors must comply with all applicable federal, state, and local laws, regulations, and industry standards, including labor laws, anti-discrimination laws, and health and safety regulations.
Integrity and Honesty. We expect all members of our workforce to conduct themselves with integrity and honesty in all dealings — being truthful in communications, accurately reporting work hours, and providing honest feedback and information.
Respectful Workplace. Nuvolant is committed to a workplace free from harassment, discrimination, and retaliation. All employees and contractors must treat each other with respect and dignity.
Confidentiality and Privacy. Employees and contractors must respect the confidentiality and privacy of all information entrusted to them, including personal information of colleagues and clients, as well as company trade secrets and proprietary information.
Conflict of Interest. All members of our workforce must avoid conflicts of interest, where personal interests could interfere with professional responsibilities, and disclose any potential conflicts to management immediately.
Use of Company Assets. Company assets, including equipment, supplies, and intellectual property, should be used responsibly and for business purposes only.
Professionalism and Accountability. Employees and contractors are expected to maintain a high level of professionalism — punctuality, meeting deadlines, and taking responsibility for one's actions.
Health and Safety. Nuvolant is committed to providing a safe and healthy work environment. All employees and contractors must adhere to safety policies and procedures and report any unsafe conditions or practices.
Anti-Bribery and Corruption. We prohibit any form of bribery, corruption, or unethical payments to secure business or gain an unfair advantage.
Reporting Violations. Employees and contractors are encouraged to report any violations of this Code of Conduct to their manager or the Human Resources Department, without fear of retaliation.
Compliance and Training. All employees and contractors will receive training on this Code of Conduct and are expected to comply with its provisions. Non-compliance may result in disciplinary action, up to and including termination of employment or contract.
Review and Amendments. This Code of Conduct will be reviewed periodically and may be amended to ensure it remains current and relevant. Employees and contractors will be notified of any changes.
Independent Contractor / Consultant FAQs
First, Some Stats
There are 64.6 million self-employed Americans who work as contractors, consultants, freelancers, and other types of independent workers in 2022. This self-employed population affects every sector of the economy, from on-demand drivers and independent writers to marketing experts and website designers working for large corporations. The terms consultant, contractor, freelancer, self-employed, and small business owner can all be used to refer to independent professionals.
What to Expect as an Independent Consultant
As a Consultant working for Nuvolant, you'll work as an independent contractor (1099 employee). As an independent contractor, you'll experience the flexibility to work hours that fit your life and schedule. However you'll be responsible for securing your own health insurance, investing for retirement, and paying income taxes.
Not sure where to start? We've put together some helpful information.
How to Find Health Insurance
Independent contractors can enroll in quality health insurance plans through their state's Health Insurance Marketplace or the government-sponsored Health Insurance Marketplace. Created in 2014, it offers four "metal categories": Bronze, Silver, Gold, and Platinum.
Open enrollment for the ACA plans usually starts in November and ends in mid-December. Health insurance plans bought by mid-December start on January 1 of the following year. However, life circumstances (such as a change in job) make it possible to qualify for special enrollment after open enrollment has already passed.
Beyond the 401(k): Investing Resources
We understand that finding quality — and affordable — health insurance is important. The good news is that there are several options for independent contractors to choose from.
Like traditional IRAs, a Roth individual retirement account (IRA) is accessible to anyone with earned income. Contributions to Roth IRAs are with after-tax dollars, so they are free of tax when you start withdrawing funds. However, traditional IRA deposits are usually made with pretax dollars, which generally leads to a tax deduction on your contribution, and you must pay income tax when withdrawing funds from your account during retirement. Your contributions to a Roth IRA are limited to $140,000 for singles in 2021 and $144,000 in 2022. Also, the 2021 limit is $208,000 for married couples filing jointly ($214,000 in 2022).
The self-employed 401(k), also known as a solo 401(k), is another excellent plan available to self-employed workers with no employees. You will have two chances to contribute to a self-employed 401(k): as the employee first, then the employer.
As the owner, you can contribute to the plan through elective deferrals and nonelective employer contributions. You can choose to contribute elective deferrals up to 100% of the compensation amount up to the annual contribution limit.
You can also make nonelective employer contributions up to a fourth of compensation. Total contributions to an account for individuals aged 50 and over cannot exceed $61,000 for 2022 (and $58,000 for 2021).
Known as a Simplified Employee Pension plan, the SEP IRA is accessible to sole proprietors and self-employed workers. Contributions may be tax-deductible, and the maximum amount that an employer can contribute to a SEP IRA is either $58,000 for 2021 ($57,000 for 2020) or 25% of eligible compensation, whichever is lower. This plan, which is usually convenient and inexpensive to maintain, works well for freelancers, independent contractors, and sole entrepreneurs.
Like 401(k), a Savings Incentive Match Plan for Employees (SIMPLE) IRA account is a superb choice for self-employed workers or businesses with 100 employees or fewer. As an employee, you can contribute the total amount of your compensation (up to $13,500 in 2021). You must give either a 3% matching contribution or a 2% nonelective contribution as the employer. The SIMPLE IRA also enables individuals aged 50 and over to save an extra $3,000 annually.
Another suggestion is to open a health savings account (HSA), a tax-advantaged savings account for those covered by a qualified HSA-eligible high-deductible health plan (HDHP). However, you're not eligible for a self-employed HSA plan if you are enrolled in Medicare/Medicaid or listed as a dependent on another individual's tax return.
HSA accounts provide many benefits to independent contractors, including tax-free growth potential, a tax deduction, and tax-free withdrawals to cover medical expenses, either immediately or after you retire. You can withdraw funds from the account without a penalty after age 65, even if you do not need the funds for medical expenses. However, like the traditional IRA, taxes will be due on earnings and contributions.
Understanding Taxes
As an independent contractor, you aren't an employee of any company, so you will file taxes differently than you would as a W2 employee. Here are the primary differences:
Self-Employment Tax
Beyond income tax, independent contractors must also pay self-employment tax (SE tax) and file Schedule C, which indicates your loss and profit from the business. You can determine your self-employment tax through Schedule SE on Form 1040. Any income that an independent contractor earns should be reported on Schedule C, and you will pay income taxes on the entire profit.
SE tax is a Medicare and Social Security tax specifically for people who work for themselves. However, when you were an employee, your employer paid for half of the cost of the taxes. As a self-employed worker, you will be mandated to pay the whole tax yourself. This tax is comparable to Medicare and Social Security taxes that are withheld from the paycheck of most employees. The self-employment tax rate adds up to 15.3%: 2.9% for Medicare and 12.4% for Social Security.
Deductions
While it's true that independent contractors must pay more because of self-employment taxes, you can offset much of it through business deductions. The dollar amount on which you'll pay income taxes decreases as a result of these deductions. Business deductions for independent contractors can include home office deductions, health insurance, deductions for your telephone bill, mileage, legal expenses, rent or lease payments, and more. You can report business deductions in addition to your income on Schedule C.
Quarterly Estimated Tax Payments
As a W2 employee, it is your employer's responsibility to withhold income taxes from your paycheck and give it to the government. However, as an independent contractor, you will be required to regularly pay the government through quarterly estimated income tax payments during the year. These payments provide coverage for your self-employment tax and the year's income tax liability. The quarterly federal and state tax deadlines are:
- January 15th
- April 15th
- June 15th
- September 15th
1099-MISC
As an independent contractor, you will not receive a W-2 but a 1099-MISC, which specifies the amount you were paid during the year. We suggest utilizing this information to confirm that you're reporting all of your earned income throughout the year. However, if you made less than $600, you must still report that income amount on your Schedule C, although the payer is not required to send you a Form 1099-MISC.
Tips for Independent Consultants
- Consider working with a financial advisor who specializes in tax planning to effectively manage your income and help decrease your 1099 income taxes.
- Establish a quality record-keeping system by ensuring accurate annual expense and income reports.
- Utilize an expense app to keep track of your donations, receipts, and additional deductible expenses. When you get your 1099 forms, remember to confirm your records for accuracy.
Some Additional Resources for Tax Information
- NerdWallet's "The Complete Guide To Independent Contractor Taxes"
- Investopedia's "15 Tax Deductions and Benefits for the Self-Employed"
- Keeper Tax's "The Ultimate Guide to Independent Contractor Taxes"
- IRS's "Self-Employed Individuals Tax Center"
Have questions about working with Nuvolant as a partner or consultant? Get in touch.